Current Openings

Office Administrator

IntelliDOT Corporation was founded in 2002 to support the healthcare industry’s mission of promoting higher quality care and improved patient safety by preventing errors at the bedside. IntelliDOT sells a barcode point-of-care system (BPOC) that helps hospitals improve patient safety by reducing the risk of bedside medical errors. The lightweight, handheld system consists of computers, a software application, wireless hand-held barcode scanners and wireless printers, enables nurses to perform safety checks and safely administer medications, collect lab specimens and vital signs, as well as administer blood products and mother-baby breast milk matching at the bedside with just one hand. IntelliDOT’s System is currently installed in more than 43 hospitals nationwide and has been adopted by Health Management Associates, a 57-hospital for profit healthcare system representing over 9,000 beds as their sole source and exclusive provider of BPOC solutions. IntelliDOT is headquartered in San Diego, California. More information can be found at www.intellidotcorp.com.

Reporting to the VP of Finance, the Office Administrator acts as the central administrative coordinator to the executive team and the office as a whole. Primary functions include reception, maintaining office and kitchen supplies, organizing conference calls and meeting, and performing various HR, accounting and marketing related tasks. This position will also assist with contacting outside vendors and/or property management for maintenance of the facilities.

 

Responsibilities

• Answer and route phone calls using a three line phone system
• Organize and set up webcasts and teleconferences
• Coordinate office catering as needed
• Coordinate external meetings and logistics
• Manage conference room schedules
• Order and maintain office supplies, including kitchen items
• Perform various accounting related tasks including processing accounts payable, reviewing expense reports, and depositing cash receipts
• Assist HR with recruitment related activities including travel
• Distribute mail and packages
• Act as administrator for UPS account and supervise shipping of product and marketing materials
• Assist all departments with various projects as needed

 

Requirements

EXPERIENCE

• 2+ year’s office experience, in a clerical or administrative position
• Ability to multi-task in a fast paced environment
• Maintain a team player attitude and cheerful disposition
• Strong organizational and time management skills
• Intermediate to advanced proficiency in MS Office Suite: Word, Excel, PowerPoint and Outlook
• Experience with a 3+ line phone system
• Experience with Great Plains accounting software, a plus
• Experience with multiple shipping vendors and a Pitney Bowes mail meter, a plus

 

WORK ENVIRONMENT

Location:    San Diego, CA
Travel:        No travel
Hours:        Full time
Salary:       DOE

 

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